KSBA has compiled a number of resources, best practices and guidance related to the COVID-19 pandemic and its impact on districts. This page includes information on the following topics (in order):
- State and federal agency COVID-19 resource page links
- Meeting protocols for COVID-19
- Healthy at School guidance
- Emergency FMLA and federally mandated sick leave
- Virtual meeting security guidance
- Training videos
Kentucky Department of Education
Cabinet for Health and Family Services
U.S. Department of
Center for Disease
Control and Prevention
National School Boards Association
U.S. Department of Labor Wage and Hour Division
U.S. Equal Employment Opportunity Commission
(6.24.2020): The Governor and the Commissioner of Education jointly released the state’s Healthy At School guidelines, which were developed by the Department for Public Health (DPH) and the Department of Education (KDE). Similar to the Healthy At Work guidelines, these protocols will be subject to change as the nature of the pandemic in Kentucky evolves. This is the most important guiding document to which school boards and district leaders should refer as they develop and implement their own unique local school re-opening and virus mitigation plans.
“Healthy at School” Guidance on Safety Expectations and Best Practices for Kentucky Schools
(6.24.2020) The Commissioner of Education noted in a June 24 memorandum, signed by Lt. Gov. Coleman, that certain regulations have been suspended for the 2020-21 school year to provide districts flexibility as to their instructional approaches without incurring substantial loss in state funding; such as in-person, NTI or a blended model. In summary, this action lifts the cap on the maximum number of NTI days for the year, and will continue using the ADA (average daily attendance) figures each district chose to use for the 2019-20 school year for the 2020-21 school year. Read the memo in its entirety below.
KDE Memorandum 6.24.2020 - Student participation and emergency funding calculations for the 2020-21 school year
(UPDATE 6.16.2020): KDE announced that school boards and school councils (SBDMs) may resume in-person public meetings at this time if they chose to do so, so long as they follow the state’s Healthy at Work guidelines. As of June 18, those guidelines allow for gatherings of 10 people or fewer. On June 29, that number will increase to 50 people or fewer. Under both scenarios, everyone at the meeting must remain 6 feet apart or wear face masks, according to the guidance. Boards should consult the Healthy At Work guidelines for more detail, available at the link below along with meeting site posters/notices:
Healthy at Work: Reopening Kentucky website
(4.6.2020): The General Assembly enacted Senate
Bill 150 (SB 150), which became law on March 30, 2020. That bill makes some
temporary changes to the Open Meetings Act relating to this emergency, to give
more flexibility to school boards to conduct any meetings (special or regular)
via not only video teleconference by also possibly audio teleconference, -IF- a board does not have the “capacity or availability” to meet by video teleconference. SB 150 also requires similar public notice requirements as those already outlined in OAG 20-05. SB 150 provides that a board’s regular meeting may be held via teleconference, and that even though a regular meeting does not become a special meeting simply because video teleconferencing is being used, the bill does require meeting notices that are similar to a special meeting procedure. Therefore, under SB 150, school boards
should give notice at least 24 hours before any video teleconference
meeting that includes a posting of the agenda of
any meeting held via video teleconference. The Kentucky Attorney General issued
an Advisory on March 31 interpreting
SB 150, in which he confirmed that while “special meeting type” notice rules apply, these regular meetings are not subject to the usual special meeting limitation that discussion and action is limited to items described in the agenda. Most board policies allow regular meeting agendas to be amended per vote of the full board.
In light of SB 150, KSBA has prepared a draft resolution for boards to consider, linked below. We do not believe there is a need for any board to adopt this new resolution if they already adopted our first resolution, and if the board has the capacity or availability to meet by video teleconference. Boards should consider these options with board counsel.
SAMPLE Local School Board Meeting Protocol Resolution UPDATED Following Passage of SB 150
An earlier version of the resolution, linked below, was made available on March 19, 2020, prior to the passage of SB 150.
SAMPLE Local School Board Meeting Protocol Resolution ORIGINAL Prior to Passage of SB 150
(3.19.2020): The Attorney General issued guidance regarding meetings of local school boards and other public entities during the COVID-19 emergency:
Attorney General Cameron Provides Agency Guidance on Open Meetings Act During COVID-19 Pandemic
(Updated 4.15.2020) The federal Families First Coronavirus Response Act has been signed into law. This legislation includes the “Emergency Family and Medical Leave Expansion Act” and the “Emergency Paid Sick Leave Act.” Click the links below for guidelines based on the new law and a sample emergency leave form. Boards should consult with school district counsel regarding their potential use and implementation.
Emergency FMLA and Federally Mandated Sick Leave Reference Guidance 4.15.2020
Federal Emergency Leave Form 4.15.2020
(4.2.2020) With virtual meetings becoming the new norm during this pandemic, millions of users are entering the online meeting space. Unfortunately, some meeting organizers are ill-prepared for a relatively new trend known as “Zoom bombing.” The term refers to uninvited (and anonymous) users who force their way into active Zoom meetings with the intentions of disrupting them. These instances are largely preventable but require meeting hosts to take precautionary steps to ensure an appropriate level of online meeting security. Carefully review the information linked below before scheduling your next Zoom online meeting and share with those who share your virtual meeting space.
Zoom Virtual Meeting Security Tips
(6.25.2020) Between the newly released reopening guidance and other resources put forth in recent months by state and federal agencies, there is much for school boards and their districts to consider – some of which may require board action. KSBA Director of Advocacy Eric Kennedy has put together a helpful 20-minute video, “School Board Considerations for Reopening During COVID-19,” to highlight areas of particular interest to district leaders.
Download a PDF of the slides from this video.
Contact KSBA if you have questions: (800)372-2962